Instytut Nafty i Gazu - Państwowy Instytut Badawczy

1. Choosing of the reviewer

• At least two independent reviewers are appointed to evaluate each publication.
• Reviewers of the publication accepted for the editorial process are appointed by the Editorial Committee.
• When selecting a reviewer for a given publication, the Editorial Committee directs it to the person most competent in a given field - taking into account the knowledge and scientific achievements of that person and his/her reputation as a reliable reviewer.
• If there are not many specialists in a given field of science in Poland, the Editorial Committee directs the publication to foreign reviewers.
• If there are strong substantive and / or institutional disputes in a given field that may be related to the topic of the reviewed article or the activity of the person being assessed, the Editor-in-Chief will make every effort to ensure that these disputes do not translate into biased review procedures.
• The names of reviewers of individual publications will not be disclosed, while once a year, the Editorial Committee of the monthly journal „Nafta-Gaz” will make public the list of cooperating reviewers.

2. Conclusion of contracts for the preparation of reviews

• Entrusting the person to the preparation of the review will be confirmed by an appropriate agreement, guaranteeing the reliability and timeliness of the review.
• The review must be in written form and end with an explicit application for the article to be published or rejected.
• The Editorial Committee may not accept the review if it does not correspond to the provisions contained in the contract.
• The Editorial Committee will not accept reviews that do not meet the substantive and formal requirements of a scientific review, including partial reviews that contain non-motivated opinions and lacking a logical connection between the content and the conclusion.

3. Independence of reviewers' opinions

• The Editorial Committee guarantees the reviewer complete freedom and independence in the scope of the review.
• Before signing the contract and entrusting the article for review, the reviewer, based on a short information about the content (table of contents, introduction, summary) and the volume of the article, is obliged to notify the Editorial Committee about whether and when he/she will be able to undertake the review - however he/she has full freedom to decide whether to accept or reject the work for review.

4. No conflict of interest in the review proceedings

• The Editorial Committee will make sure that the author / authors of the reviewed article will be unaware of the identity of reviewers (single-blind review).
• The reviewer must sign a declaration of non-existence of conflict of interest, which is considered to be:

1. direct personal relationships (kinship, legal relationships, conflict),
2. professional subordination relationships,
3. direct scientific cooperation during the last two years preceding the preparation of the review.

• Derogation from the above rule is only admissible if the group of specialists in a given field is very narrow.

5. Confidentiality in reviewing procedures

• The reviewing procedure is carried out in accordance with the rules of confidentiality, however, after its completion, the reviews become public to all members of the Editorial Committee.
• The Editors provide the author of the article with the opportunity to acquaint him/herself with the comments of the reviewer in detail.
• Reviewers are required to maintain discretion regarding the information they have gained access to, as well as other information that could be subject to distortions of rumors and excitement in the scientific community.

6. Disputes in the review proceedings

• In disputable or complicated cases, or interdisciplinary work, the Editorial Committee will appoint additional reviewers.
• Receiving a majority of negative reviews will result in disqualification of the subject of the review, and if they constitute half of all the reviews obtained at a given stage or constitute a minority, but there is more than one - the Editorial Committee will appoint an additional reviewer.
• In the case of a recommendation to the author to make corrections to the submitted article, the right to its re-verification is vested in all reviewers.
• The Institute excludes the possibility of repeating proceedings related to the same or similar work if the previous procedure was unsuccessful.

7. Irregularities in reviewing procedures

• Any suspicions regarding possible irregularities or fraud will be clarified before the end of the proceedings, including the reviewing procedure.

Rights
1. The author has the right to submit his manuscript for consideration in terms of the possibility of its publication in the „Nafta-Gaz” monthly journal.
2. The author has the right at any stage to abstain from publishing his work in the „Nafta-Gaz” monthly journal, however:
a) depending on the advancement of the work of the publishing procedure, in the event of abstaining from publishing an article in „Nafta-Gaz”, the author will be charged with the costs incurred by the Editorial Office related to the editorial work, payment of reviewers, technical and linguistic corrections, the composition of the DTP.
b) in the event of abstention from the release of the article after the completion of the DTP, the author may not have to his/her disposal a layout of the submitted article and publish it in the layout in another publishing house.
3. The author has the right to submit amendments and comments to the editorial work and composition of the DTP and to expect the introduction of the absolutely necessary modifications to the text.
4. In the event of receiving two independent negative reviews of his/her article, the author has the right to appeal against the decision of the Editor-in-Chief or Deputy Editor-in-Chief not to publish his academic article. The final decision in this matter belongs to the Editor-in-Chief or Deputy Editor-in-Chief and Associate Editors who, after consulting the reviewers assessing the given work, may change the initial decision.

Obligations
1. The author is obliged to comply with the rules regarding publishing ethics set out by the Publishing House of INiG - PIB.
2. The author is required to provide the Editorial Office of the „Nafta-Gaz” monthly journal with the text in an electronic version together with graphic material prepared in accordance with the editorial's guidelines. INFORMATIONS FOR AUTHORS
3. The author is obliged to introduce or reject changes in the text after reviewers' comments within 2 weeks of receiving comments and maintaining an efficient contact with the Editorial Office at the internal and external corrections stages and at the DTP composition stage, in order to quickly make changes to the text.
More information on the author's responsibilities can be found in the Publication Ethics Statement

Information on the rules of preparing the text before sending it to the Editor can be found in the Information for Authors.

1. Sending the text in an electronic version while maintaining the editorial standards of the monthly journal, i.e. with separately attached illustrations (photographs) in printable quality, i.e. min. 1500 × 2000 px (300 dpi), with drawings, diagrams e.g. in a vector version, charts in * .xls format.
2. The text delivered to the editorial office shall be reviewed by Editor-in-Chief, Deputy Editor-in-Chief or Associate Editors. After that (if the work is qualified for printing) the appropriate Associate Editor appoints two independent reviewers of the work performing the task based on the ethics policy of the monthly journal.
3. The editorial secretary, after contacting the reviewer and obtaining confirmation of readiness to carry out the review of a given scientific work, directs the article to them along with the necessary documents.
4. The time for the review depends on the reviewer's ability, but it will not be longer than 30 working days from the date of sending the material for review.
5. After obtaining two positive reviews, the text along with the comments is sent to the author, if the reviewers have made comments regarding carrying out modification in the text. The author should refer to comments and send the corrected text to the editorial office within 2 weeks of its delivery.
6. In the case of obtaining one negative and one positive review of the text, the Editor-in-Chief or Deputy Editor-in-Chief makes a decision on selecting another reviewer, whose opinion will be decisive in the matter of accepting the work for publication.
7. In case of obtaining two negative reviews, the work is removed from the publishing plan, about which the author is immediately informed by electronic means (e-mail) to a previously given electronic mailing address. The author has the right to appeal against this decision.
9. Starting the publishing process:
a) Signing with the author / authors a copyright statement.
b) Initial internal stylistic correction, followed by possible corrections by the author, including supplementation of illustrative material.
c) External stylistic correction, followed by possible corrections by the author.
d) The finished text along with the correct graphic files is sent for DTP composition.
e) The text in the target layout developed for the monthly journal „Nafta-Gaz” - after the composition of DTP - is forwarded to the author / authors to verify the correctness of the composition and subsequent correction.
f) In the absence of errors in the text after the composition of DTP, all of the material is sent to the printing house.